MARC 246 vs 740

[Sarah Osborne-Bender]

I apologize for a Cataloging 101 question here, but I could use some clarification on when to use the 740 instead of the 246. Most of my experience has been as a special materials cataloger and I always used the 246 for title variations. But working on this large retrospective conversion project, I find lots of 740 entries where I would have created a 246 for the same information. I've read the MARC 21 description of the two, but I could use a plain language explanation.

Thanks a lot,
Sarah

Sarah Osborne Bender | Cataloguing & Technical Services Librarian
t 202-387-2151 x329 | f 202-387-2436
www.phillipscollection.org<http://www.phillipscollection.org/> | Sign up for E-News<http://www.phillipscollection.org/siteinfo/enews/index.aspx>

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[Thomas Meehan]

My rule of thumb is that the 246 is to do with the thing you have in
front of you whereas the 740 (or other 7xx) is for other works.

I think a lot of older records use a 740 where a 246 would be used now.

Cheers,

Tom


Sarah Osborne-Bender wrote:
> I apologize for a Cataloging 101 question here, but I could use some clarification on when to use the 740 instead of the 246. Most of my experience has been as a special materials cataloger and I always used the 246 for title variations. But working on this large retrospective conversion project, I find lots of 740 entries where I would have created a 246 for the same information. I've read the MARC 21 description of the two, but I could use a plain language explanation.
>
> Thanks a lot,
> Sarah
>
> Sarah Osborne Bender | Cataloguing & Technical Services Librarian
>
>
> T H E P H I L L I P S C O L L E C T I O N
> 1600 21st St., NW | Washington, DC | 20009
>
>
>


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Thomas Meehan
Head of Current Cataloguing
Library Services
University College London
Gower Street
London
WC1E 6BT

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[Milberg,Denise [Ontario]]

Re: Marc 246 vs 740: 246 began its life used for variant titles for serial publications and in the later 1990s became used for variant titles for monographs. Before then, tag 740 was always used for the same purpose. Tag 246 indicators and subfield $i provide some additional coding possibilities for describing the location of the variant title as well as a statement (as alternative to tag 500). Can't do this in tag 740. You can also control "the rest of the title" ($b) in 246 where you can't in 740. 740 is now mostly used for analytic titles within a monographic work or as another title access point which can't be considered a title variant. Hope I didn't put you into a catatonic state.
Denise.


Denise Milberg
Cataloguing Librarian | Bibliothécaire de catalogage
Environment Canada Library, Downsview
|Bibliothèque d'Environnement Canada à Downsview
Libraries and Records Management Services Division | Division des services des bibliothèques et de la gestion des dossiers
Chief Information Officer Branch | Direction du dirigeant principal d'information
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-----Original Message-----
From: AUTOCAT [mailto:AUTOCAT-***@public.gmane.org] On Behalf Of Thomas Meehan
Sent: Wednesday, September 15, 2010 11:59 AM
To: AUTOCAT-***@public.gmane.org
Subject: Re: [ACAT] MARC 246 vs 740

My rule of thumb is that the 246 is to do with the thing you have in front of you whereas the 740 (or other 7xx) is for other works.

I think a lot of older records use a 740 where a 246 would be used now.

Cheers,

Tom


Sarah Osborne-Bender wrote:
> I apologize for a Cataloging 101 question here, but I could use some clarification on when to use the 740 instead of the 246. Most of my experience has been as a special materials cataloger and I always used the 246 for title variations. But working on this large retrospective conversion project, I find lots of 740 entries where I would have created a 246 for the same information. I've read the MARC 21 description of the two, but I could use a plain language explanation.
>
> Thanks a lot,
> Sarah
>
> Sarah Osborne Bender | Cataloguing & Technical Services Librarian
>
>
> T H E P H I L L I P S C O L L E C T I O N 1600 21st St., NW |
> Washington, DC | 20009
>
>
>


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Thomas Meehan
Head of Current Cataloguing
Library Services
University College London
Gower Street
London
WC1E 6BT

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[Joanne Palko]

It may be that you are seeing the 740 in older records before format integration and 246 was 'valid' for the books format. 246 was first established for serials and with format integration became available across the board for all formats.


Joanne Palko
Head of Cataloging
RH Goddard Library
Clark University
950 Main Street
Worcester, MA 01610-1477
508-793-7581
mailto:jpalko-***@public.gmane.org

-----Original Message-----
From: AUTOCAT [mailto:AUTOCAT-***@public.gmane.org] On Behalf Of Sarah Osborne-Bender
Sent: Wednesday, September 15, 2010 11:14 AM
To: AUTOCAT-***@public.gmane.org
Subject: MARC 246 vs 740

I apologize for a Cataloging 101 question here, but I could use some clarification on when to use the 740 instead of the 246. Most of my experience has been as a special materials cataloger and I always used the 246 for title variations. But working on this large retrospective conversion project, I find lots of 740 entries where I would have created a 246 for the same information. I've read the MARC 21 description of the two, but I could use a plain language explanation.

Thanks a lot,
Sarah

Sarah Osborne Bender | Cataloguing & Technical Services Librarian t 202-387-2151 x329 | f 202-387-2436 www.phillipscollection.org<http://www.phillipscollection.org/> | Sign up for E-News<http://www.phillipscollection.org/siteinfo/enews/index.aspx>

T H E P H I L L I P S C O L L E C T I O N 1600 21st St., NW | Washington, DC | 20009

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[McDonald, Stephen]

Sarah Osborne-Bender said:
> I apologize for a Cataloging 101 question here, but I could use some
> clarif=
> ication on when to use the 740 instead of the 246. Most of my
> experience ha=
> s been as a special materials cataloger and I always used the 246 for
> title=
> variations. But working on this large retrospective conversion
> project, I =
> find lots of 740 entries where I would have created a 246 for the same
> info=
> rmation. I've read the MARC 21 description of the two, but I could use
> a pl=
> ain language explanation.

The answer is, use 246. Using the 740 for this is an outdated practice that was changed many years ago, but many old records still have them. If you are updating the record, change it to 246.

Steve McDonald
Steve.mcdonald-qzQkmLjiwf+HXe+***@public.gmane.org

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[ludwig dube]

Well, it's almost true but don't forget that 740 is the right zone to use in presence of an analytic title.
Ex :
245 $aSymphony no 13$h[gmd] ;$bConcerto for cello in F 740 $aConcerto for cello in F


>
> The answer is, use 246. Using the 740 for this is an outdated practice that was changed many years ago, but many old records still have them. If you are updating the record, change it to 246.
>
> Steve McDonald
> Steve.mcdonald-qzQkmLjiwf+HXe+***@public.gmane.org
>
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[Daniel CannCasciato]

In retrospective updating of existing records, I switch 740 to 246 when the 740 title is a variant title of some type (spine title, running title, PROMINENT WORDs, etc.) for the entire item in hand; I leave it as a 740 when the variant title refers to only a part of the item being cataloged (whether multi-volume or for some other reason).

Daniel



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Daniel CannCasciato
Head of Cataloging
Central Washington University Brooks Library

The library: Your guide to blogs through the ages.


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[David Moody]

Sarah,

The 740 field was used for "other titles" up till about 1990. It will still appear in many older records because the tag number could not be automatically flipped as 740 is still valid in some situations.

As long as it doesn't affect searching in your catalog, there's no need to update the field.

----- Original Message -----
From: Sarah Osborne-Bender
Date: Wednesday, September 15, 2010 11:44 am
Subject: MARC 246 vs 740
To: AUTOCAT-***@public.gmane.org

> I apologize for a Cataloging 101 question here, but I could use
> some clarif=
> ication on when to use the 740 instead of the 246. Most of my
> experience ha=
> s been as a special materials cataloger and I always used the
> 246 for title=
> variations. But working on this large retrospective conversion
> project, I =
> find lots of 740 entries where I would have created a 246 for
> the same info=
> rmation. I've read the MARC 21 description of the two, but I
> could use a pl=
> ain language explanation.
>

David Moody
Cataloging Librarian
University of Detroit Mercy
moodydw-***@public.gmane.org
[phone]
Visit the University's re:search portal:
http://research.udmercy.edu

"A sheltered life can also be a daring one. For all serious daring begins from within." -- Eudora Welty, "One writer's beginning"

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[Brent Eckert]

This change happened with the "final phase" of format integration in
late January 1995.

See:

http://library.music.indiana.edu/tech_s/mla/glennan.txt

http://wings.buffalo.edu/publications/mcjrnl/v3n2/glennan.html


Brent Eckert
Technical Services Librarian
Rock Valley College
3301 N. Mulford Rd.
Rockford, IL 61114
voice [phone]
fax [phone]
-----Original Message-----

David Moody wrote:


The 740 field was used for "other titles" up till about 1990.

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[Gene Fieg]

You mention that it is a retrospective project. Way back when (5 years or
so), is when 246 became operative for books. Otherwise 740 was used.

On Wed, Sep 15, 2010 at 8:13 AM, Sarah Osborne-Bender <
sbender-bmuJXYsvn0hchNI4AIrnw3G1qET/***@public.gmane.org> wrote:

> I apologize for a Cataloging 101 question here, but I could use some
> clarification on when to use the 740 instead of the 246. Most of my
> experience has been as a special materials cataloger and I always used the
> 246 for title variations. But working on this large retrospective conversion
> project, I find lots of 740 entries where I would have created a 246 for the
> same information. I've read the MARC 21 description of the two, but I could
> use a plain language explanation.
>
> Thanks a lot,
> Sarah
>
> Sarah Osborne Bender | Cataloguing & Technical Services Librarian
> t 202-387-2151 x329 | f 202-387-2436
> www.phillipscollection.org<http://www.phillipscollection.org/> | Sign up
> for E-News<http://www.phillipscollection.org/siteinfo/enews/index.aspx>
>
> T H E P H I L L I P S C O L L E C T I O N
> 1600 21st St., NW | Washington, DC | 20009
>
> --
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>



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Gene Fieg
Cataloger/Serials Librarian
Claremont School of Theology
gfieg-***@public.gmane.org

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[Poole, Jeanne]

Sarah,

At one time, the 740 field was used for variant titles. That changed a while ago, however (don't remember when but it's been a few years. I think it happened when format integration came into play.) When the 740 was used for variant titles, the 246 was only used in serials records for variant titles. During format integration it was decided to use the 246 across the field for variant titles and to use the 740 for analytics only.

Since you are doing retrospective conversation that is probably where your variant title discrepancies are coming into play.

Jeanne Poole
Cataloger/Ass't Manager
Technical Serivces
Toledo-Lucas County Public Library
419-259-5263



-----Original Message-----
From: AUTOCAT [mailto:AUTOCAT-***@public.gmane.org] On Behalf Of Sarah Osborne-Bender
Sent: Wednesday, September 15, 2010 11:14 AM
To: AUTOCAT-***@public.gmane.org
Subject: MARC 246 vs 740

I apologize for a Cataloging 101 question here, but I could use some clarif=
ication on when to use the 740 instead of the 246. Most of my experience ha=
s been as a special materials cataloger and I always used the 246 for title=
variations. But working on this large retrospective conversion project, I =
find lots of 740 entries where I would have created a 246 for the same info=
rmation. I've read the MARC 21 description of the two, but I could use a pl=
ain language explanation.

Thanks a lot,
Sarah

Sarah Osborne Bender | Cataloguing & Technical Services Librarian
t 202-387-2151 x329 | f 202-387-2436
www.phillipscollection.org<http://www.phillipscollection.org/> | Sign up fo=
r E-News<http://www.phillipscollection.org/siteinfo/enews/index.aspx>

T H E P H I L L I P S C O L L E C T I O N
1600 21st St., NW | Washington, DC | 20009

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[Sarah Osborne-Bender]

Thanks, AUTOCAT! Lots of great explanations confirming my suspicion that older records were made under outdated standards. In almost all of my records, the 740 data should be in 246s to meet current standards. You all are a fabulous resource. (But you already knew that!)

-Sarah

Sarah Osborne Bender | Cataloguing & Technical Services Librarian
t 202-387-2151 x329 | f 202-387-2436
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[James Weinheimer]

On Wed, 15 Sep 2010 11:13:48 -0400, Sarah Osborne-Bender <***@PHILLIPSCOLLECTION.ORG> wrote:

>I apologize for a Cataloging 101 question here, but I could use some clarification on when to use the 740 instead of the 246. Most of my experience has been as a special materials cataloger and I always used the 246 for title variations. But working on this large retrospective conversion project, I find lots of 740 entries where I would have created a 246 for the same information. I've read the MARC 21 description of the two, but I could use a plain language explanation.

I had a lot of problems with this, too.
If you look in the MARC standards at:
http://www.loc.gov/marc/bibliographic/bd740.html
"Added entries for related or analytical titles that are not controlled through an authority file or list. (If related or analytical titles are controlled by an authority file, use field 730 (Added entry - uniform title)).

May contain the title portion of a related work that would normally be entered under a name/title heading in catalog entry form. In records for collections lacking a collective title, added entries for titles recorded in field 245 (Title Statement) subsequent to the first title may be given in field 740. Field 246 (Varying Form of Title) is used to record variant forms of the title recorded in field 245 and variants of the first title in field 245 for collections lacking a collective title."

I wrote this explanation about the 246 vs. 740 when I was back at Princeton, and it's still available through the magic of the Internet archive:
http://web.archive.org/web/20010209050133/infoshare1.princeton.edu/katmandu/marc/246740.html. I think it's still correct.

So, 740 can still be used but very rarely today. It's for additional titles that are not variant forms of the 245ab. The vast majority of the time we make the references for different variants of the title proper or other title information.

By the way, you may be interested in a Quick Guide to the 246 field that I wrote and that is also still in the Internet Archive. It's helped me.

http://web.archive.org/web/20010221053853/infoshare1.princeton.edu/katmandu/marc/quick246.html

James Weinheimer j.weinheimer-***@public.gmane.org
Director of Library and Information Services
The American University of Rome
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